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 School Inspection Program

Public School Inspection Requirements

In accordance with state statute and Illinois administrative code, local inspectors are authorized to conduct annual fire safety inspections in Illinois public school buildings. The below documents pertain to the inspection of public school buildings by representatives of local units of government.

 

As a reminder, local inspectors must comply with prerequisite certification requirements as well as attend classroom instruction by the OSFM prior to being recognized as being able to conduct public school inspections within their jurisdictions. A list of those individuals that have met all necessary prerequisites and are registered with the OSFM to perform local public school inspections can be accessed below.

 

The following documents include both the "new fire service" as well as the "ROE/Regional Office of Education" checklist for conducting public school inspections (local inspectors may use either checklist for conducting public school inspections) as well as the accompanying explanatory glossary that can be used with either checklist. The PowerPoint presentation used during classroom presentations is also available on this page.

 

All materials for class must be downloaded and/or printed out from the documents available below. Please bring:

 

 

Note: Local inspectors who have attended a previous OSFM public school inspection class do not need to attend class on an annual basis but are welcome to attend.

 

Specific questions regarding the public school inspection program and applicable codes should be emailed to the Technical Services Division, or please call 312/814-2425.

SUBMITTING PUBLIC SCHOOL INSPECTION REPORTS

 

REMINDER - REPORTS MUST BE SENT TO THE FOLLOWING RECIPIENTS:
  1. Appropriate ROE or ISC
  2. Office of the State Fire Marshal (OSFM) using the submittal portal

 

If you are one of the local jurisdictions participating in the public school inspection program we want to thank you for this participation and your effort to be active in your community’s public schools. We know this program provides many additional benefits for the departments that participate by getting to know the school staff, providing an opportunity to exchange information and identify priorities that are important not only for the safety of the school but the response of emergency services.

 

In our effort to improve the tracking of these public school inspections and in accordance with the Illinois Administrative Code, Title 41, Section 111.90 b) which requires that inspection reports for public schools to be submitted to the Fire Prevention Division of the Office of the State Fire Marshal (OSFM) we are requiring these reports to be submitted electronically. This submission requirement is in addition to the requirement to submit inspection reports to the appropriate Regional Office of Education or for schools in Cook County the Intermediate Service Center.

 

 

Beginning September 1, 2016 local fire departments who perform public school inspections shall submit their inspection reports through the Mobile Eyes Inspection Portal utilizing the most up to date and current Public School Inspection ROE Checklist OR the Fire Service Checklist. These two checklists and forms are updated and changed annually and the updated versions are available on our web site. The links below provide documents which explain the process for setting up your login account along with instructions on how to submit your inspections. The Mobile Eyes Help Desk (866-442-9002) is available from 8 AM to 9 PM for those that experience trouble with this process.

 

This internet based portal is no cost to the users and is easier and less expensive than printing a copy and mailing in reports. It saves us time and manpower needed to process mailed paper reports and puts them into an electronic document storage system.

 

Once again we appreciate the efforts of the local fire departments conducting these inspections.

 

 Public School Account Login Procedures

 

 Public School Inspection Submission Procedures

 

 Public School Portal Procedures

 

 FAQs

Becoming a Qualified Public School Inspector

Local fire personnel must comply with prerequisite certification requirements as well as attend classroom instruction by OSFM prior to being recognized to conduct public school inspections within their jurisdictions. A list of Qualified School Inspectors who have met all necessary prerequisites and are registered with OSFM to perform local public school inspections can be accessed below.

 

Note: local Qualified School Inspectors who have attended a previous OSFM public school inspection class do not need to attend class on an annual basis but are welcome and encouraged to attend as the rules and requirements are changed and updated every year.

 

There are two levels of Qualified School Inspector: Tier 1 and Tier 2

Upcoming Public School Inspection Classes

 

Wednesday, February 22 at 1:00 pm - Collinsville, IL (Madison/St. Clair County)

 

Lindenwood University

Collinsville Campus

1101 Eastport Plaza

Collinsville, IL 62234

 

Friday, February 24 at 8:30 am - Downers Grove (DuPage County)

 

Downers Grove Fire Department

Station 2

5420 Main Street

Downers Grove, IL 60515

 

Note: Parking may be limited so attendees are encouraged to carpool if possible.

 

The OSFM is using the new submission process for inspection reports which became effective September 1, 2016. The new procedure will be covered during this class. More information about the new submission process is also available in the SUBMITTING PUBLIC SCHOOL INSPECTION REPORTS box above

 

 

To register as a Tier 1 Inspector, please send:

 

  • Your Name
  • Department Name
  • A copy of your qualifying certificate (any of the following): OSFM Fire Officer I, OSFM Fire Prevention Officer I, OSFM Fire Inspector 1, NFPA Fire Inspector I, or ICC Fire Inspector 1
  • A signed letter from the fire department chief stating that you are allowed to take the class and will be conducting public school inspections in your area after you’ve taken the class
  • A list of all the public schools in your jurisdiction (that you will be inspecting) and their addresses

 

 

To register as a Tier 2 Inspector, please send:

 

  • Your Name
  • Department Name
  • A signed letter from the fire department Chief stating that you are assigned as a fire inspector or a fire officer on your department and will be conducting public school inspections in your area after you’ve taken the class

 

Please indicate that you are registering as a Tier 2 Inspector. Coursework will be verified by the OSFM.

 

Contact Katherine Nunes at 312-814-8959, or by e-mail, with any questions or to register.

Tier 2 Public School Inspection Training Program

The new program offers an alternative pathway to become a qualified public school inspector with the OSFM. The program consists of the following: online coursework, in person class time, and shadowing a current Tier 1 inspector during public school inspections. Fire service personnel can become qualified public school inspectors if 1) they are assigned as a fire inspector or a fire officer on their fire department or fire protection district, 2) they complete both online and in-person class, and 3) they shadow with a Tier 1 inspector the inspection of a high school and a grade school, and possibly more schools until the Tier 1 inspector determines proficiency.

 

OSFM Public School Inspection Program  Tier 2 Training Announcement

 

To begin the Tier 2 program, please  click here to register for the Tier 2 online coursework. After registering, you should receive a response within 5 business days.

Qualified School Inspector List

Qualified School Inspectors

Private School Annual Compliance Report

The Office of the Illinois State Fire Marshal (“OSFM”) recognizes the pivotal role assumed by private school administrators in safeguarding Illinois school children. To that end, the OSFM would like to remind you of your respective duties under the School Safety Drill Act, 105 ILCS 128 et al. (“Act”). The Act has the express purpose of establishing "minimum requirements and standards for schools to follow when conducting school safety drills and reviewing school emergency and crisis response plans and to encourage schools and first responders to work together for the safety of children." As detailed in the Act, "all" Illinois schools are required to institute various safety drills and engage in an annual review of the school's safety preparedness. More specifically, the Act imposes the following tasks upon private elementary and secondary schools each academic year:

 

  • Conduct at least three school evacuation drills, one of which must include the participation of the appropriate local fire department or district
  • Conduct a law enforcement drill, with the participation of the appropriate law enforcement agency.
  • Conduct, at a minimum, one severe weather and shelter-in-place drill.
  • If applicable, during each academic year, schools are required to conduct at least one bus evacuation drill.
  • Drills that are conducted within a school building are required to be conducted at each school building that houses school children.
  • Perform at a minimum, one annual review of each school building’s emergency and crisis response plans, protocols, and procedures and each building’s compliance with the school’s safety drill programs.

 

Upon conclusion of your school’s annual review, a Private School Annual Review Compliance Report must be completed and sent to the OSFM detailing same. Reports are to be submitted once per calendar year to:

 

Office of the State Fire Marshal
Division of Fire Prevention
100 West Randolph, 4-600
Chicago, IL 60601

 

Copies of the Private School Annual Review Compliance Report should also be provided to each appropriate fire department, fire protection district and/or law enforcement agency that participated in the review. The Private School Annual Review Compliance Report form may be found at the link provided below.

 

 Private School Annual Review Compliance Report   This form can now be filled out and submitted online.