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NFIRS

Overview

Illinois Fire Departments are required by State Law to report all incidents to the National Fire Incident Reporting System (NFIRS) which is administered by the United States Fire Administration.  Data submission can be done in one of three ways:

 

  • Entering incidents using the Federal Data Entry Tool (DET) software that can be installed on multiple computers
  • Entering incidents using the web-based DEBI Application.  
  • Importing data NFIRS from third party vendor software.

 

The Data Entry Tool Version 5.9xx is a modified and improved National Fire Incident Reporting System that has been designed as a tool for fire departments to report and maintain computerized records of fires and other FD incidents in a uniformed manner. NFIRS 5.9xx was developed by the United States Fire Administration (USFA) in partnership with National Fire Information Council (NFIC). Additional information on NFIRS 5.9xx can be found by visiting the NFIRS web site and clicking on “Active users – log in to NFIRS".

 

The Data Entry Browser Interface (DEBI) is an easy way to report incidents to NFIRS. Any computer can be used, as long as continual internet access is supplied. No download is required and there is no locally installed software to maintain. DEBI and the other web-based tools work best with Firefox browser. DO NOT USE GOOGLE CHROME with the DEBI tool.


Third party software must be certified by the USFA. For a list vendor certification, information please check the  NFIRS Approved 3rd Party Vendor list.

NFIRS Support and Guides

An online NFIRS training course is available at https://www.usfa.fema.gov/data/nfirs/support/self_study.html

 

The NFIRS 5.0 Complete Reference Guide and other information on how to complete NFIRS reports is available at https://www.usfa.fema.gov/data/nfirs/support/index.html

 

NFIRS Users must log on to their account at least once within 45 days in order to avoid lock-out. Below is a calendar that helps track days in the system, as well as usernames and passwords:

  NFIRS Calendar 2016 [PDF 75Kb]

 

NFIRS Cheat Sheets

 

This is a quick reference guide to coding incident reports as well as answers to the most commonly answered questions:

 NFIRS Cheat Sheet

 

 

Illinois NFIRS Requirements and Tips

 

This guide includes Illinois NFIRS legislation requirements, as well as helpful tips when entering reports:

  NFIRS Tips [PDF 18Kb]

 

 

Online NFIRS Incident Reporting– DEBI Guide

 

Below are instructions on how to report online using the Data Entry Browser Interface (DEBI):

  Online NFIRS Incident Reporting– DEBI Guide [PDF 23Kb]

 

 

Summary Output Reports Tool Basic Guide

 

The Summary Output Reports Tool (SORT) is an excellent way to view statistics from reported incidents. SORT reports can also be used to show how many incident reports a department has in the NFIRS system at any given time. With almost two dozen reports to choose from, virtually any data a department enters into the NFIRS system can be recovered in easy to read and understand reports. SORT reports are a great way to show a department’s hard work. Please click below for instructions:

  Summary Output Reports Tool Basic Guide [PDF 25Kb]

 

 

No Activity Report Instructions

 

Below are instructions on how to enter No Activity Reports. A No Activity Report must be completed for any month a department has absolutely no incidents (including cancelled in routes):

  No Activity Report Instructions [PDF 88Kb]

 

 

NFIRS Error Procedures Documents

 

Below are documents which outline how to search for and correct invalid incidents:

  NFIRS Error Procedures Document [PDF 91Kb]

  Error Correction Procedure for Firehouse ThirdParty Users [PDF, 1.73Mb]

Verifying Successful Reporting

 

Third Party Vendor Users:

 

It has come to my attention that some departments using third party vendors may not be checking their confirmation email zip files after import. Please be aware that the email received after an import does not guarantee that your incidents were imported. Departments must always open their zip files to check for amount of incidents successfully uploaded, correct dates, errors and exceptions. Please see the document above with directions on how to check your zip files from the import email.

 

All Users:

 

It is imperative that fire departments check the data in the NFIRS database from time to time. Below are instructions on how to use SORT reports to not only check your monthly incident counts, but to look at your data from many different angles:

 

To check reports by month, follow the instructions below:

  • Go to the web based tools at NFIRS.fema.gov: https://www.usfa.fema.gov/data/nfirs/user_tools/index.html
  • Scroll down to the Applications and Tools and click on Summary Output Report Tool
  • Sign In.
  • Pick a summary to run. For incident counts, click "Monthly Incident Counts".
  • Select a date range
  • Under Incident Status, choose “Valid”, “Invalid” or “All” (based upon what you are looking for)
  • Under Release Status, always select “All”
  • Under FDID Selection, scroll through the NFIRS-NFDC folder tree until you find your department to select, and then Generate Report.
  • To check the status of your report, click on "My Recent Reports" on the left side of the screen

 

Thank you for helping make NFIRS better and stronger. We not only use and look at statistics on a State level, but trends are evaluated constantly nationally. Please know your contribution of data is making a difference to strengthen the fire service and save lives.


If you have any questions, please contact our office.

NFIRS Compliance and Statistics

 

State statutes, specifically 425 ILCS 25/6 of the Fire Investigation Act, requires the Fire Chief of each department to submit reports of all activity to our office. In order to be NFIRS compliant, departments must complete all incident reports or "No Activity" Reports (if the department had no fire incidents that month). Departments are required to submit their monthly incidents by the 15th of following month.

 

Data quality verification will be implemented on all incidents that contain a response time of over 30 minutes, any invalid incidents, incidents with a dollar loss of over one million dollars, and all incidents with a civilian or fire service casualty.

 

 

2015 Statewide Incident Statistics 

 

 Statewide Summary by Incident Type 

 Compliance Report

 

 

2014 Statewide Incident Statistics 

 

 Statewide Summary by Incident Type 

 Compliance Report

 

 

2013 Statewide Incident Statistics

 

 Statewide Summary by Incident Type 

 Compliance Report

 

Contact Us

 

Please  contact our office if you have any questions or issues about your NFIRS reporting. Please include your FDID number when you fill out the contact form.