Illinois Fire Departments are required by State Law to report all fire incidents to the National Fire Incident Reporting System (NFIRS). NFIRS is administered by the United States Fire Administration. Illinois Fire Departments are required to submit their data directly to USFA system. Data submission can be done through directly entering their incidents using the NFIRS 5.70 Data Entry client or by exporting data from third party vendor software. NFIRS 5.70 is a modified and improved National Fire Incident Reporting System that has been designed as a tool for FDs to report and maintain computerized records of fires and other FD incidents in a uniformed manner. NFIRS 5.0 was developed by the United States Fire Administration (USFA) in partnership with National Fire Information Council (NFIC). Additional information on NFIRS 5.70 can be found by visiting www.nfirs.fema.gov. Third party software must be certified by the USFA. For a list vendor certification, information please visit www.nfirs.fema.gov/vendors/.
2014 Illinois NFIRS Training Registration
The Illinois Office of the State Fire Marshal will be hosting NFIRS Trainings across the State
in September, 2014. The trainings will cover basic coding and functions of the DET
(NFIRSv592), Web Based Tools and DEBI (Online Reporting).
Departments are encouraged to bring a laptop with the DET download. Each department is
limited to two (2) attendees due to limited seating. The training is FREE, and is on a first
come, first serve basis.
Training will be offered at the following locatrons on the folllowing dates.
September 2nd, 6:00-10:00 p.m., Carbondale FD, 401 N. Glenview, Carbondale, IL
September 3rd, 6:00-10:00 p.m., Effingham FD, 505 W. Fayette Ave., Effingham, IL
September 11th, 6:00-10:00 p.m., OSFM, 1035 Stevenson Dr., Springfield, IL
September 18th, 8:00 a.m.-12:00 p.m.. Chicago Ridge FD, 10063 Virginia Ave., Chicago Ridge, IL
September 18th, 6:00-10:00 p.m., Colona FD, 401 1st, Route #84, Colona, IL
Registrations are due by August 15th, 2014
Please see the link below for instructions and registration form
NFIRS Training Registration Form [PDF 40 Kb]
NFIRS Client Information
Third Party Vendor Users:
It has come to my attention that departments using third party vendors may not be checking their conformation email zip files after import. Please be aware that the email received after an import does not guarantee that your incidents were imported. Departments must always open their zip files to check for amount of incidents successfully uploaded, correct dates, errors and exceptions. Please see the attached document with directions on how to check your zip files from the import email.
DET (NFIRSv) and Third Party Vendor Users:
It is imperative that fire departments check the data in the NFIRS database from time to time. Below are instructions on how to use SORT reports to not only check your monthly incident counts, but to look at your data from many different angles:
To check reports by month, follow the instructions below:
- Go to the web based tools at NFIRS.fema.gov: http://www.nfirs.fema.gov/NFIRSWebTools/welcome.do
- Click on Summary Output Report Tools at the left.
- Sign In.
- Pick a summary to run. For incident counts, click "Monthly Incident Counts".
- Choose to and from dates, choose valid or invalid reports (based upon what you are looking for), scroll through NFIRS "tree" until you find your department, click box, and then generate report.
- To find completed reports, click on "Completed Reports" on the left side of the screen.
Thank you for helping make NFIRS better and stronger. We not only use and look at statistics on a State level, but trends are evaluated constantly nationally. Please know your contribution of data is making a difference to strengthen the fire service and save lives.
Error Correction Procedure for Firehouse ThirdParty Users [PDF, 155Kb]
If you have any questions, Please please contact our office.
The USFA is having a lot of issues with the NFIRS system. We made a convenient page with the latest and other relevant notices. Please visit the USFA Notices page to see these notices.
The Illinois Office of the State Fire Marshal requires fire departments to be compliant with their NFIRS reporting to be eligible for state grants and loans programs. We strongly suggest that Illinois Fire Departments report all of their activities in the NFIRS system. In order to be NFIRS compliant, departments only need to complete fire incident reports or applicable "No Activity" Reports (if the department had no fire incidents that month). Departments are required to submit their monthly incidents by the 15th of following month.
Once you complete your reports, please (upload the incidents if you are using a 3rd party vendor) follow the new procedures below: You are no longer required to send a monthly email to the NFIRS Staff. Make sure you click on the links below & verify/correct your data.
Data quality verification will be implemented on all incidents that contain a response time of over 30 minutes, any invalid incidents, incidents with a dollar loss of over one million dollars and all civilian and fire service casualties.
The agency has built a database server, which has a copy of Federal NFIRS data. We import data from the USFA twice a month, on the 5th and 20th of each month. A report is then generated which shows each department's NFIRS reporting status. There are two reports posted to the web. The first report shows NFIRS Compliance by Fire Department. The second report shows NFIRS incidents by Illinois Fire Departments categorized by Incident Type. This file can be accessed directly at the following link.
NFIRS Compliance Report by Fire Department [PDF, 1.5MB]
NFIRS Statistical Report by Fire Department [PDF, 2.8MB]
Illinois Fire Departments may request NFIRS retraining. You can come to our office for retraining any Monday through Thursday, 9am - 4pm. if four or more departments participate, we are available to do sessions at your fire department. Please contact our office for all retrain requests.
We import all federal NFIRS data into a local database. This import is done on the 5th and 20th (or next working day) of each month. We use this database to generate statistical reports. A State Overview Report is generated for the current year and two previous years' data. Click on the following link for this report [PDF, 1.11MB].
Please contact our office if you have any questions or issues about your NFIRS reporting. Please include your FDID number when you fill out the contact form.