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Elevator Safety and Regulation Act and Legislation | Codes Adopted by the State of Illinois | Fees | Applications/Forms | Registration of Conveyances | Conveyance Inspections | Certificate of Operation | Municipality Agreements | Licensing Requirements | Continuing Education | Variances/Exceptions | Permits/Alterations | Additional Information | Contact Information


Elevator Safety and Regulation Act and Legislation

Question: Where can I find the original "Elevator Safety and Regulation Act" (Public Act 92-0873), the Amended Act (Public Act 096- 0054 & Public Act 096-0342 and the "Rules and Regulations" adopted by the State of Illinois?

Answer: Visit the Office of the State Fire Marshal website at www.sfm.illinois.gov. Open the "Commercial" tab and click on "Elevators". Scroll down the page and open the "Statutes and Rules" link.


Question: As mandated by the "Elevator Safety and Regulation Act" when do required upgrades need to be completed?

Answer: Public Act 096-0054 has moved compliance dates from January 1, 2013 to January 1, 2015. See Section 35 (225 ILCS 312/35) - Powers and Duties of the Board and Administrator for a complete list of required upgrades.


Codes Adopted by the State of Illinois

Question: What are the most recent codes adopted by the State of Illinois?

Answer: The most recent codes adopted that pertain to elevator safety are:

  • American Society of Mechanical Engineers (ASME) Three Park Avenue New York NY 10016-5990
  • Safety Code for Elevators and Escalators (ASME A17.1-2007/CSA B44-07) and Performance-Based Safety
  • Code for Elevators and Escalators (ASME A17.1-2007/CSA B44.7-07);
  • Guide for Inspection of Elevators, Escalators, and Moving Walks (ASME A17.2-2004);
  • Safety Code for Existing Elevators and Escalators (ASME A17.3-2005) (upgrades required by application of the Safety Code for Existing Elevators and Escalators must be completed no later than January 1, 2015, but the Administrator or Local Administrator may not require their completion prior to January 1, 2013).
  • Safety Standard for Platform Lifts and Stairway Chairlifts (ASME A18.1-2005); Standard for the Qualification of Elevator Inspectors (ASME QEI-1-2007).
  • American Society of Civil Engineers (ASCE), 1801 Alexander Bell Drive, Reston VA 20191-4400
  • Automated People Mover Standards (ASCE 21-05), Part 1, 2006
  • Automated People Mover Standards (ANSI/ASCE/T&DI 21.2-08), Parts 2, 3 and 4, 2008

These Codes were adopted by the Elevator Safety Review Board and placed into effect on August 1, 2008. Upgrade requirement dates were amended on July 23, 2009.


Fees

Question: Where can I find the fee schedule

Answer: The Elevator Safety Division webpage on the Office of the State Fire Marshal website at www.sfm.illinois.gov is located under the "Commercial" tab. Open the "Elevators" webpage and click on the "Fees" link. This page lists all applicable fees for licensing, registrations, variances, permits and Certificates of Operation.


Question: Can fees charged be paid on-line or by credit card?

Answer: No, fees for licenses (apprentice/helper, all mechanic licenses, inspector, all contractor licenses and inspection company licenses), registrations, and certificates of operation must be paid for by check, certified check or money order payable to Cashier, Elevators, after your invoice has been received. These fees are remitted to:

  Cashier, Elevators
  Illinois Office of the State Fire Marshal
  P. O. Box 3332
  Springfield, Illinois 62708-3332

Question: Can I send my fee with my application?

Answer: No, you will receive an invoice for all registration, certificate of operation and licensing fees. Sending money with your application does not expedite the application process and your check will be returned to you. If you are submitting an application for an installation or alteration permit, or variance you must include your payment with the application, and remit to the Chicago Office at:

  Office of the State Fire Marshal
  Elevator Safety Division
  James R. Thompson Center
  100 West Randolph Street, Suite 4-600
  Chicago, Illinois 60601

Question: Who is responsible for paying registration fees and certificate of operation fees?

Answer: The owner of a conveyance or the person responsible for receiving invoices is responsible for the payment of these fees. This includes not-for-profit and state-run facilities.


Applications/Forms

Question: Where do I send my application forms?

Answer: The Elevator Safety Division website has a link for division "Applications and Forms". All license applications (Contractor, Inspection Company, Inspector, Mechanic, Apprentice/Helper), all Permit applications (permits and alterations), all Variance applications (variance and exception) and all Certificate of Operation applications should be sent to the Chicago Office. Incident Report forms and Complaint forms should also be sent to the Chicago Office at:

  Office of the State Fire Marshal
  Elevator Safety Division
  James R. Thompson Center
  100 West Randolph Street, Suite 4-600
  Chicago, Illinois 60601

Registration of Conveyance applications, and Installation Placed Out of Service forms should be sent to the Springfield Office at:

  Office of the State Fire Marshal
  Division of Elevator Safety
  1035 Stevenson Drive
  Springfield, Illinois 62703

Question: Do forms have to be mailed to the Office of the State Fire Marshal?

Answer: Hard copies are preferred for all applications submitted to the Office of the State Fire Marshal. Fax copies for Registration of Conveyances sent to the Springfield Office are accepted. The fax number is 217-782-1062.

Faxed copies for Certificates of Operation sent to the Chicago Office are accepted. The fax number is 312-814-3459. Applications for individual or company licenses should be submitted via mail due to the fact that signatures, supporting documentation and photos are required. If an application is faxed to the Chicago Office, it should be followed up with a hard copy mailed to the Chicago Office.

Permit and variance forms should be submitted via U.S. mail to the Chicago Office along with your payment and all supporting documentation.


Registration of Conveyances

Question: Do I have to register my conveyance with the State of Illinois?

Answer: Yes, according to the "Elevator Safety Act" Amended Act (Public Act 0573) and the "Rules and Regulations", all existing elevators, escalators, dumbwaiters, moving sidewalks, platform lifts, stairway chairlifts and automated people conveyances must be registered with the State of Illinois.

Exemptions: Conveyances in single-family residences Platform lifts that do NOT move passengers Municipalities over 500,000 (City of Chicago)

The Application for Registration of Conveyance form is strictly for the registration of each elevator, dumbwaiter, escalator, moving sidewalk, platform lift, stairway chairlift, and automated people mover, collectively hereinafter referred to as "conveyance" at your location. The Owner must complete the Application for Registration of Conveyance for existing conveyance(s) and new conveyances installed. It is no longer the Contractor’s responsibility to complete this application for new installations.


Question: Who is responsible for registering a conveyance?

Answer: A conveyance owner, a property owner, a management company or a tenant may register a conveyance. The individual filling out the application for Registration of Conveyance will be the primary contact for that conveyance unless otherwise specified.


Question: What is the conveyance owner’s responsibility regarding the registration of a conveyance?

Answer: The owner will receive the registration letter and registration tag(s) for any conveyance(s) registered. It is the owner’s responsibility to see that the tags are delivered to the conveyance location(s) for proper mounting. Unless different billing information is entered on the Application for Registration of Conveyance form, it is the owner’s responsibility to pay the registration fee for each conveyance registered.


Question: Do I have to register my conveyance every year?

Answer: No, conveyance registration is only done once.


Question: Do freight elevators need to be registered?

Answer: Yes.


Question: What is the charge for registering a conveyance?

Answer: The fee for registration is $30.00 per conveyance. Do NOT send payment with your application. You will be invoiced for each conveyance registered. Not-for-profit and state-run facilities are also required to pay the registration fee.


Question: How do I register my conveyance?

Answer: The Elevator Safety website located at www.sfm.illinois.gov under the "Commercial" tab has a link for Applications and Forms. The form to use is the Application for Registration of Conveyance. You should print this form out, fill out the three-page form for each conveyance you are registering, and send to our Springfield Office (address located at the top of the form).
If your application is not filled out completely (all three pages for each conveyance), it will be sent back to the contact listed on the application (section 7 of the Application for Registration of Conveyance).


Question: Do I have to fill out a separate form for each conveyance?

Answer: Yes, unless you have more than 50 conveyances, the entire three-page form must be filled out for each conveyance. The Elevator Safety website has an Excel spreadsheet on the Applications and Forms page that you can use for this purpose. You may email the spreadsheet to Jodi.Schrage@illinois.gov.


Question: Why do I need to list my FEIN number or my social security number on the registration form?

Answer: Your FEIN number is a 9-digit number (xx-xxxxxxx). Tax exempt numbers are not accepted. This field is required and your conveyance cannot be registered without it. If your business is not set up as a non-profit or a corporation then you would not have an FEIN number. In these cases, we will accept a Social Security number from a board member or president, etc. If you absolutely do not want to provide a Social Security number then you can pay with a certified check or money order. The main reason we require an FEIN/SSN is for collection purposes.


Question: What is the conveyance installation date?

Answer: This can be the date the building where the conveyance is located was built or the date the conveyance was installed. If you do not know the exact date, check with your conveyance maintenance provider or simply state the year.


Question: Where do I find the model and serial number of the conveyance?

Answer: Typically this information is located on the controller, in the prints for the conveyance, or may be listed on your most current inspection report. If you cannot locate this information, call your maintenance provider and obtain it from them.


Question: What is a landing?

Answer: A landing is a floor or an elevator stop.


Question: What if I leave a section or field in the Application for Registration of Conveyance blank because I’m unsure of the information?

Answer: If your application is not filled out completely it will be returned to you with the blank fields highlighted. If you need assistance completing your application please contact your maintenance provider and they should be able to assist you regarding conveyance specific information.


Question: Should I send in my payment with my Application for Registration of Conveyance?

Answer: No, do NOT send payment with your registration form. The owner or individual/company designated on the Application for Registration of Conveyance will be invoiced the $30.00 registration fee for each conveyance. Sending in your payment will NOT expedite the registration process and your check will be returned to you.


Question: What happens once I have completed the Registration process?

Answer: Once you have registered your conveyance and paid your $30.00 registration fee, you will be assigned a registration number. A registration letter and tag will be mailed to the OWNER of the conveyance, not the conveyance location (Section 2 on the application). It is the responsibility of the owner to see that the tag(s) reach the conveyance location.


Question: Where is my identification plate mounted for my conveyance?

Answer: For an elevator the identification tag is mounted on the controller in the upper right-hand corner. Your maintenance provider or inspector can assist you with this.


Question: Where should I place the registration tag on a Handicapped Lift or Escalator?

Answer: The registration tag should be placed on the control box and the owner is to keep a xerox copy of the tag(s) and registration letter in his office for proof of registration.


Question: I have a residential conveyance. Do I need to register it?

Answer: No, residential (single family) conveyances are exempt from the Elevator Safety Act. This does not apply to condominiums or apartment buildings. These conveyances MUST be registered.


Question: Can I fax my conveyance registration forms to the Springfield Office?

Answer: Yes, you can. The fax number is 217-782-1062.


Question: I have lost my conveyance registration tag. How do I obtain a replacement?

Answer: Contact the Springfield Office at 217-782-0395 to obtain a replacement tag. You will be invoiced a $10.00 replacement charge. When the invoice is paid a new tag(s) will be sent.


Question: I have registered my conveyance, but have never received a registration tag. How do I obtain this?

Answer: Registration letters and identification tags are sent to the Owner of the conveyance, not the conveyance location. If you have not received your tag(s) after paying your $30.00 registration fee, first contact the owner to see if they have received the tag. If this is not the case, contact the Springfield Office at 217-782-0395. Please allow 4 weeks for processing.


Question: My inspector informed me that I have the wrong tag for my conveyance type. What should I do?

Answer: : Example: a conveyance is assigned a T# which indicates it is a Traction elevator. However, the elevator is a Hydro and was registered incorrectly. Please contact our Springfield office at 217-782-0395 and the conveyance type will be changed and a new tag indicating the correct type of conveyance will be sent to you. Once again, please allow 4 weeks for processing.


Question: Can a mechanic or inspector service a conveyance if it is not registered?

Answer: No, a conveyance may not be serviced, tested or inspected unless it is registered or in the process of registering and the location has applied for and obtained a 30-day extension. The contractor/inspector should assist the owner with the registration process so that the conveyance can be registered as soon as possible. Except as permitted by the February 19, 2009 Board decision or by the Division of Elevator Safety, after April 31, 2009, no Contractor, Mechanic or Inspector may work on or inspect a conveyance that has not registered with the State of Illinois.


Question: What if my conveyance has not been registered? What do I do?

Answer: : If your conveyance is not registered you must submit an Elevator Maintenance Authorization form online in order to be granted the 30-day extension to submit the registration paperwork. Once your extension has been granted this may be used to have your conveyance serviced or inspected until you receive your registration letter and tag.


Question: How do I know if my conveyance is registered or not?

Answer: The Elevator Safety Division website has a link for Registered Conveyance Locations. This list contains all locations that have registered conveyances where tags have been issued. Perform a search to see if the address of the conveyance is shown on this list. If your address is not on the list complete an "Application for Registration of Conveyance" and submit to the Springfield Office.


Conveyance Inspections

Question: How often do I need to have my conveyance inspected?

Answer: The Elevator Safety and Regulation Act and our Rules require annual inspections of conveyances. Municipalities with agreements with the State may require additional inspections.


Question: Who is responsible for obtaining the inspection?

Answer: : The conveyance owner is responsible for hiring a third party inspector to perform annual conveyance inspections unless the conveyance is located in a municipality that has an agreement with the State. In this case the municipality hires the inspector/inspection company to perform conveyance inspections. See the "Municipality List" link of the Elevator Safety website for information on municipalities.


Question: What is a third party inspection company/inspector?

Answer: A third party inspection company or inspector must be licensed with the State of Illinois, and be independent of your conveyance maintenance company. Third party inspectors are NOT employees of the State. They are only licensed by the State of Illinois, Office of the State Fire Marshal, Elevator Safety Division.


Question: How do I find a licensed inspector?

Answer: Visit the Elevator Safety website and open the link "Licensed Contractors, Inspectors and Inspection Companies". You can then view the complete lists of "Licensed Inspectors" and "Licensed Inspection Companies" that are licensed by the State of Illinois. You may choose from any of the inspectors on these listings. Many inspection companies have licensed inspectors throughout the State.


Question: Can my maintenance company that performs monthly maintenance perform my annual inspection?

Answer: No, the annual inspection must be performed by an inspector licensed by the State of Illinois. A listing of licensed inspectors is available on our website. Some maintenance companies also have licensed inspectors working for them. However, an inspector cannot inspect their own company’s work.


Question: If violations are found how long does an owner have to correct the violations and insure that the conveyance is in compliance?

Answer: An owner has 30 days to correct any violations found. The inspector may also inform you of any upgrades mandated by the "Elevator Safety Act" to be completed by January 1, 2015. This information will be a "recommendation only" at this time. Upgrades cannot be enforced prior to January 1, 2013.


Question: Who must be licensed to work on elevators or other conveyances?

Answer: Any person, firm or company that solicits elevator or other conveyance work from paying customers must be an elevator contractor licensed by the State of Illinois. In addition, any person wishing to work on conveyances must be a licensed elevator mechanic employed by a licensed elevator contractor.


Question: The company that I contract with for inspections services my location every 6 months but the State only requires an annual inspection. Am I required to have the conveyance inspected every 6 months?

Answer: No, the State only requires an annual inspection, unless the conveyance is located within a municipality that has an agreement with the State. Municipalities that administer their own program may require semi-annual inspections. Please see the "Municipality List" link on the Elevator Safety website for a list of municipalities with an agreement with the State.


Question: What forms are used for conveyance inspections?

Answer: The Elevator Safety website under "Applications and Forms" has the "Elevator Inspection" form and the "Escalator Inspection" form for your review. These are the approved forms used by licensed inspectors that were adopted by the Elevator Safety Review Board as of July 1, 2008.


Certificate of Operation

Question: What is a Certificate of Operation?

Answer: Once your conveyance is registered you must have it inspected by an inspector licensed by the State of Illinois. When the conveyance has passed inspection you will submit an "Application for Certificate of Operation" along with the inspection report indicating the conveyance has passed inspection to the Office of the State Fire Marshal (unless your municipality has an Agreement with the State of Illinois to operate their own program). Once again you will be invoiced and when the invoice is paid, you will receive a Certificate of Operation to be placed in/on the conveyance. If your municipality has an Agreement with the State, you will apply to that municipality for your Certificate of Operation.


Question: How can I tell if my conveyance has passed inspection?

Answer: The inspection report given to you after the inspection must be clearly marked "passed" (bottom left hand corner of the report). There should not be any violations written in the Comment section of the report. The comment area of the report must not contain any notes from the inspector. If the inspector wishes to document a note on the form (that is not a violation) they should attach such notes to the report.


Question: How do I obtain a copy of my inspection report?

Answer: The inspector should provide you with a copy of the inspection report at the time of the inspection.


Question: Where do I apply for a Certificate of Operation?

Answer: If your municipality has an agreement with the State, apply to that municipality for your Certificate of Operation. As stated above a listing of municipalities that have an agreement with the State is available on our website. If your municipality does not have an agreement with the State, apply to the State of Illinois, Office of the State Fire Marshal. The "Application for Certificate of Operation" can be found on the Elevator Safety website, and should be sent to the Chicago Office (address at the top of the form). Remember to attach a current inspection report that states your conveyance has "Passed" inspection to your Application for Certificate of Operation or your application will be returned as incomplete.


Question: What is the cost of a Certificate of Operation?

Answer: The first Certificate issued by the State will cost $100.00 per conveyance. Your Certificate of Operation is to be renewed annually after your conveyance has passed inspection. Renewal fees are $75.00 per conveyance.


Question: Can a spreadsheet be used for multiple conveyances to apply for a Certificate of Operation?

Answer: No, you must complete a separate application for each conveyance.


Question: Where will the Certificate of Operation be sent?

Answer: : For new and existing conveyances, the Certificate of Operation will be mailed to the Owner of the conveyance. It is the owner’s responsibility to see that the Certificate reaches the conveyance location.


Question: I would like to take my conveyance out of service. What do I do?

Answer: Contact a licensed elevator contractor for specific information on taking your conveyance out of service. There are definite code requirements in order to do this. When completed file the Installation Placed Out of Service form with the Springfield Office. The form must be signed by an inspector licensed by the State of Illinois.


Municipality Agreements

Question: What is a Municipality Agreement?

Answer: A Municipality Agreement is an agreement between a City, Town, Village or County and the State of Illinois, Office of the State Fire Marshal. The agreement allows a municipality to continue their elevator program as long as they adopt and use the codes that have been adopted by the State regarding the inspection and certification of conveyances. If a municipality does not have an agreement with the State, all conveyances will fall under the jurisdiction of the State. It is then the responsibility of each conveyance owner to register their conveyance with the State, hire an inspector licensed by the State of Illinois to perform annual inspections, and apply to the State for Certificates of Operation.


Question: How do I enter into an agreement with the State?

Answer: You can contact the Director of Elevator Safety in Chicago with questions regarding the Municipality Agreement. You can also find the Agreement on the Elevator Safety Division website at www.sfm.illinois.gov under the Elevator Safety/Municipality List link, which you can print and complete. A checklist of items needed to complete the agreement is also located here.


Question: How do I know if my municipality has an agreement with the State?

Answer: The Elevator Safety Division website "Municipality List" link has a list of all municipalities that currently have an agreement with the State. This list is updated on a regular basis.


Question: I live in a municipality that has an agreement with the State of Illinois. Where do I register my conveyance?

Answer: All conveyances must be registered with the State of Illinois whether they are located in a municipality with an agreement or in a municipality without an agreement. Please remember that Chicago locations are exempt from the Elevator Safety and Regulation Act with the exception of State-owned facilities.


Question: How do I know if my location is in an unincorporated area of a specific County?

Answer: Your existing Certificate of Operation should indicate whether or not your certificate was issued by a county or by the State.


Licensing Requirements

Question: Where can I find rules and regulations for each type of license?

Answer: You may visit the Elevator Safety website to read the Elevator Safety and Regulation Act and our Rules and Regulations for licensure requirements for each type of license issued. Questions may be directed to the Chicago Office at 312-814-8734 or 312-814-8959. Individual applicants for inspector, mechanic, limited mechanic and apprentice/helper must also submit a 2" x 2" passport photograph with their application (225 ILCS 312/15)


Question: What are the requirements to obtain an Elevator Contractor license?

Answer: Along with the application you must submit the following: a copy of the Certificate of Authority to transact business in the State; The Elevator Safety and Regulation Act [225 ILCS 312 et. seq.] requires the business to be qualified for the type of work it performs, participate in continuing education and to take a competency test if required to meet the qualifications to be licensed. In order to comply with the Act the business must identify the individual(s) of authority that will be responsible for compliance with the Act. The Contractor Designee should be a State of Illinois licensed mechanic. A copy of a Certificate of Insurance issued by an insurance company authorized to do business in the State, showing proof of general liability coverage of at least $1,000,000 for injury or death of any number of persons in any one occurrence, with coverage of at least $500,000 for property damage in any one occurrence and statutory workers compensation insurance coverage must also be included with the application. These policies, or duly certified copies thereof, or an appropriate certificate of insurance, approved as to form by the Department of Insurance, shall be delivered to the Administrator before or at the time of the issuance of a license. In the event of a material alteration or cancellation of a policy, at least 10 days notice thereof shall be given to the Administrator.


Question: What are the requirements to obtain an Inspection Company license?

Answer: Along with the application you must submit the following: a copy of the Certificate of Authority to transact business in the State; Inspection company licenses shall be granted to any company that has one or more officers who meet the current ASME QEI-1 standards for the qualifications of elevator inspectors [225 ILCS 312/50]. The person signing this application must attach a current QEI-1 certification card. In order to comply with the Act the business must identify the individual(s) of authority that will be responsible for compliance with the Act and you need to provide the agency with an insurance policy or certified copy thereof, issued by an insurance company authorized to do business in the State, to provide general liability coverage of at least $1,000,000 for injury or death of any number of persons in any one occurrence, with coverage of at least $500,000 for property damage in any one occurrence and statutory workers compensation insurance coverage. These policies, or duly certified copies thereof, or an appropriate certificate of insurance, approved as to form by the Department of Insurance, shall be delivered to the Administrator before or at the time of the issuance of a license. In the event of a material alteration or cancellation of a policy, at least 10 days notice thereof shall be given to the Administrator.


Question: What are the qualifications to obtain an Elevator Inspector license?

Answer: Along with the application you must submit a current copy of your QEI and proof of insurance to become a licensed elevator inspector. If you work for a licensed inspection company or a licensed contractor, company insurance coverage is accepted. If you are not employed by a Licensed Inspection Company or a Licensed Contractor, you must also apply for an Illinois Elevator Inspection Company license and obtain insurance coverage for the company and yourself.


Question: What are the qualifications to obtain an Elevator Mechanic license?

Answer: Along with the application you must submit documentation that you have completed an approved apprenticeship program, i.e., NEIEP, or a nationally recognized training program, or Submit documentation that you have three (3) years work experience prior to the date of filing the application AND passed the written examination administered by the Office of the State Fire Marshal. Acceptable proof shall consist of documentation that applicant has worked for a licensed elevator contractor and has not less than 3 years work experience in the elevator industry, in construction, maintenance, or service and repair, as verified by current and previous employers licensed to do business in this State or in another state if the Elevator Safety Review Board deems that out-of-state experience equivalent.

Please submit a letter from your employer(s) verifying your work experience and have your employer(s) complete the work experience section of the application form. Without this verification the application cannot be processed. If your work experience has been for a company NOT licensed in Illinois your work experience must be presented to the Elevator Safety Review Board for their approval.


Question: How do I apply for the Elevator Mechanic’s test?

Answer: Visit the Elevator Safety website and open the link for "Mechanic and Limited Mechanic Tests". This link will provide you with the Request for Examination, Regional Examination Sites, and Exam References.


Question: How do I apply for the Limited Mechanic’s test?

Answer: Visit the Elevator Safety website and open the link for "Mechanic and Limited Mechanic Tests". This link will provide you with the Request for Examination, Regional Examination Sites, and Exam References.


Question: Does the State have a study guide for the Elevator Mechanic’s test?

Answer: No, a study guide is not provided, but the "Exam References" indicate what Codes and manuals should be studied in order to take and pass this test.


Question: Does the State have a study guide for the Limited Elevator Mechanic’s test?

Answer: No, a study guide is not provided, but the "Exam References" indicate what Codes and manuals should be studied in order to take and pass this test.


Question: What are the qualifications to obtain an Elevator Apprentice/Helper license?

Answer: Along with the application you must state that you are currently enrolled in an apprenticeship program to obtain an apprentice license or, if not in an apprenticeship program, submit a letter from your Illinois licensed company indicating that you are working under the direct supervision of an Illinois licensed mechanic.


Question: How often do I have to renew my license?

Answer: : How often do I have to renew my license? Answer: Licenses for contractors, inspection companies, inspectors, and mechanics are renewed every two (2) years. Apprentice/Helper licenses do not expire and do not have to be renewed.


Question: Will I be notified about my renewal?

Answer: Yes, a renewal application will be sent to you approximately 120 days prior to your license expiration. It is your responsibility to complete the renewal application and submit the application, all required supporting documentation (continuing education or QEI/insurance information) and a passport photograph (if not previously submitted) to the Chicago Office. Once again, you will be invoiced for the license fee. Upon payment you will receive your renewed license. It is the responsibility of the licensee to notify the Elevator Safety Division of any change of address or change in employment status in order for all records to be kept current.


Question: What will happen if I don’t renew my license?

Answer: Your license will expire if you fail to renew it, and you will be notified that your license has expired. If you choose to renew your license after it has expired you will be charged an additional $50.00 restoration fee to renew your license. If you do not notify us of your wishes regarding your license status and it is not renewed within one year, your license will be withdrawn from our database. Once a license is withdrawn it cannot be renewed; you must then reapply for a new license. If our office is notified that you do not wish to renew your license, your license will be withdrawn from active status.


Question: Can a licensed contractor have more than one designee?

Answer: Yes, they can have as many as they feel are needed.


Question: I am a licensed contractor/inspection company/inspector and my insurance coverage has expired. What do I need to do?

Answer: Most insurance policies are for a one-year period. When your insurance is renewed, please send a Certificate of Insurance to our Chicago Office so that your license information can be kept up to date. Failure to supply our office with this information could result in the suspension of your license.

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Question: I am a licensed inspector and I have renewed my QEI. What do I need to do?

Answer: As a licensed Illinois inspector your QEI information must be kept up to date in our files. When your new QEI card is received, please forward a copy to our Chicago Office so that your file and our database can be updated. Failure to supply our office with this information could result in the suspension of your license.


Question: I am a licensed inspector and no longer work for the company that was supplying my insurance coverage. What do I need to do?

Answer: You or your former employer must notify our office that you are no longer covered by their insurance. At that time your license will be suspended until we are notified that you have obtained new insurance coverage (either from a new employer or a policy purchased by yourself). Upon receipt of a new certificate of Insurance your license will be reinstated.

Continuing Education


Question: What does Continuing Education consist of?

Answer: Continuing Education consists of not less than 8 hours of instruction that shall be attended and completed within one year immediately preceding any such license renewal. For example, if your license expires on 6/1/11 you must complete your continuing education between 6/1/10 and 6/1/11. Continuing education prior to 6/1/10 would not be accepted.

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Question: What is accepted Continuing Education in order to renew my mechanic’s license?

Answer: The new Elevator Safety and Regulation Act signed on July 23, 2009 (Public Act 096-0054) now states that Continuing Education must include a minimum of 2 hours of code update training in the 8-hour requirement. Please check with your employer to see if they have an approved program which includes the 2 hours of code update training. You may refer to the Elevator Safety website and open the Continuing Education link or check the last Board Decision regarding Continuing Education under Elevator Safety Review Board. A complete listing of accepted Continuing Education is located in these two locations and will give you all the information needed. You may also use QEI training as proof of continuing education. However, you must submit the certificate stating you attended this training and the program must have previously been approved by the Elevator Safety Review Board.


Question: What is accepted Continuing Education in order to renew my inspector’s license?

Answer: In order to renew your QEI card you must complete 8 hours of continuing education through the organization that issued your QEI and pass a test. This is done on an annual basis. When your continuing education is completed the organization will issue you a new QEI card which is good for one year. Please submit a copy of your new QEI card to this office. This tells us that you completed the 8-hours of continuing education for your QEI, and can be used to renew your license as long as it occurred in the year prior to your license expiration date.

Variances/Exceptions


Question: What is a Variance?

Answer: A variance is a deviation from the specific Codes adopted by the Elevator Safety Review Board.


Question: What is an Exception?

Answer: An exception is a request for something that is not covered by the Codes.


Question: How do I obtain a Variance or an Exception for my conveyance?

Answer: You must submit an Application for Conveyance Variance form along with a processing fee in the amount of $200.00 per conveyance to the Chicago Office. Applications are available on the Elevator Safety website at www.sfm.illinois.gov under the Elevator Safety link, Applications and Forms. Public Act 096-0054 states the following: The Administrator or Local Administrator shall have the authority to grant exceptions and variances from the literal requirements of applicable State codes, standards, and regulations in cases where such variances would not jeopardize the public safety and welfare. The Administrator has the right to review and object to any exceptions or variances granted by a Local Administrator. The Elevator Safety Review Board shall have the authority to hear appeals, for any denial by the Local Administrator or for any denial or objection by the Administrator. The Board shall hold hearings, and decide upon such within 30 days of the appeal.


Question: Is any other information needed to be included with my application?

Answer: Yes, you must submit the following along with your application:

  • Evidence that the proposed or existing conveyance is not in compliance with the code or regulation;
  • Evidence that strict compliance with the code or regulation would entail practical difficulty or unnecessary hardship or is otherwise found unwarranted;
  • Evidence that any requested variance/exception does not jeopardize the safety and health of those who would use the conveyance or work on the conveyance and that the methods, means, or practices proposed provide equal protection of the public’s safety and health.

Permits/Alterations


Question: When is a Permit required?

Answer: A permit is required for any alteration or installation of a new conveyance or lift device and must be submitted by the elevator contractor to the Chicago Office of the Office of the State Fire Marshal, Elevator Safety Division, for municipalities that do not have an agreement with the State. If the alteration or new installation is within a municipality that has an agreement with the State, you would apply to that municipality for the permit.


Question: What is an alteration?

Answer: "Alteration" means any change to the equipment including its parts, components, or subsystems, other than maintenance, repair or replacement of the equipment, including its parts, components and subsystems.


Question: Is there a fee associated with applying for a Permit?

Answer: Yes, the application fee for a Permit is $200.00 per conveyance and must be submitted along with the application.


Question: Where do I find the Application for Permit form?

Answer: The Application for Conveyance Permit is located on the Elevator Safety website under the Applications and Forms link.

Additional Information


Question: What is the difference between a "hydro" and a "traction" elevator?

Answer: A "hydraulic" elevator utilizes a motor and a pump to raise the piston out of the ground pushing the elevator up and down the shaft. It uses an electric valve to control the direction and speed of the piston. A "traction" elevator uses sheaves and cables to move an elevator up and down the shaft. It utilizes a counterweight that balances out the load so that the motor does not have to work as hard. The motors can be either AC or DC depending on the type of drive or generator the elevator uses to convert building power into controllable power to move the elevator.


Question: In what year was a double bottom cylinder required?

Answer: 1972 and later.


Question: What upgrades are required by 2015?

Answer: Section 35 of Public Act 096-0054 requires the following:

  • Restricted opening of hoistway doors or car doors on passenger elevators;
  • Car illumination;
  • Emergency operation and signaling devices;
  • Phase reversal and failure protection;
  • Reopening device for power operated doors or gates;
  • Stop switch pits; and
  • Pit ladder installation in accordance with Section 2.2.4.2 of ASME A17.1-2007

Question: What does V/T/C stand for on the inspection forms?

Answer: Village/Town/City.


Question: Where do I find information on developing an Emergency Evacuation Plan?

Answer: ANSI A17.4 can be purchased from ASME.org. Please review the Emergency Evacuation Plan guidelines on the Elevator Safety Division website.


Question: If I had a hydraulic elevator with a cylinder installed prior to 1972, and had it replaced, is this acceptable?

Answer: Yes, with proof of replacement documentation.


Question: Do I have to replace my hydraulic cylinder?

Answer: It does not have to be replaced unless there is an alteration, the equipment fails, or failing to replace the equipment jeopardizes the public safety and welfare as determined by the Local Administrator or the Board.


Question: If my elevator has a single bottom cylinder what are my options to ensure compliance with the Code?

Answer: You have three options:

  • Replace with a double bottom cylinder
  • Install plunger grippers
  • Install care safety device(s) on the elevator

Question: If I select one of the options rather than replacing the single bottom cylinder will this prevent me from ever having to replace the single bottom cylinder?

Answer: No, choosing to install the plunger grippers or the safety devices will not prevent the single bottom jack from eventually failing. The options are simply a temporary fix.


Question: How do I know if I have a single bottom cylinder?

Answer: This may be hard to determine, but your maintenance provider may be able to assist you in determining this.

Contact Information


Question: How can I contact the Elevator Safety Division?

Answer: If your question was not answered, or you would like additional information, please email us at SFM.Elevators@illinois.gov

Or, write to us at:

  Office of the State Fire Marshal
  Elevator Safety Division
  James R. Thompson Center;
  100 West Randolph Street, Suite 4-600
  Chicago, Illinois 60601

Main phone number: 312-814-1325

Elevator Safety and Regulation Act and Legislation | Codes Adopted by the State of Illinois | Fees | Applications/Forms | Registration of Conveyances | Conveyance Inspections | Certificate of Operation | Municipality Agreements | Licensing Requirements | Continuing Education | Variances/Exceptions | Permits/Alterations | Additional Information | Contact Information